Southern York County School District

Band Booster Meeting

January 7, 2008

Attendees:  Donette Yeilding, Christian Poole, Lynne Hood, Donna Schriver, Cheryl Dunkin-Yost,  Lorna Deibert, Pat Macomber, Cheryl Rosenberger, Debbie Auberger, Jeannine Williams, Bethany Meyer, Bonny Lutter, Bonnie Homes.

Meeting called to order, welcome.

Secretary’s Report   Minutes from December meeting approved.                    

Treasurer’s Report   Monthly report attached.

       Four students have already reached the $250.00 threshold. Once the student account reaches $250.00 for the school year, that student gets 100% profit from any further fundraising in their account.  (For most fundraisers, the profit is split between the general account and the student account.)  We need to make people more aware of this policy, just in case there are any who might not read and remember every detail of the handbook!  Donette Yeilding will send an email to parents as a reminder. 

Director’s Report

• We have received the picture from marching band championships.  It has been attached to the plaque.
• Indoor Guard.  We have gotten practice times in district gyms from Mr. Abbott.  Neither the dates nor the times are great.  The guard will not compete in KIDA this year.  They will practice and perform @ SMS and SHS concerts and possibly perform at a few KIDA events in the exhibition category.  The main purpose is to train for marching season. It was suggested that they try to schedule performances at basketball games, baseball games, school carnivals, Glen Rock street fair, etc.  If anyone knows of a possible performance venue, please let Mr. Poole know.    Lynne Hood will check with Shrewsbury Elementary PTO.  Practices will generally be on Fri. nights.  Lesson learned:  get on gym calendar EARLY for next year.
• Indoor Drum Line   This also will be a training opportunity for marching season.  The drum line will not compete in KIDA, but will perform at concerts and other events much like the guard. It was suggested that New Freedom is always looking for marching bands for their parade and they would probably welcome the drum line, perhaps the guard, too.  Pat Macomber, who serves as a judge for the New Freedom parade, will check into this and keep Mr. Poole informed. The drum line will practice on Wed. evenings starting Jan. 23.
• Winter Concert, Jan. 29     The concert will feature the concert and jazz bands.  Parents of freshman and sophomores are asked to donate cookies to be served after the concert.
• Jazz Band    The jazz band is now practicing after school on Tues. and 7-9 Thurs. evenings to accommodate the athlete’s schedules.  
• Cavalcade of Bands   Mr. Poole’s time was well-spent at last month’s Cavalcade meeting, as they are making some changes to the rules which could be important for our marching band.  One such change would be to present color guard and percussion awards at each show, which Mr. Poole strongly supports because these sections practice so much more than the rest of the band.  The sliding rule of category membership may also change, which would even the playing field for all competitors.  They are also considering eliminating the color guard in the head count, only counting musicians. Mr. Poole recognizes the importance of  taking an active role and advocating for changes which would benefit all marching bands.

Fundraising 

• Market Day  moving along fine. Next order deadline, 2/6/08, delivery date 2/12/08.
• Holiday Fundraisers    We earned approximately $3,000.00 profit between Pellman’s, luminaries and poinsettias.
• Marching Season DVD’s   We’ve sold 75 DVD’s to date.  This fundraiser has very low overhead and is almost pure profit. Janice Eason, the student who produced the DVD, has already volunteered to do it again next year.  We will give DVD’s to Sue Meyer (backdrop artwork), Southern Turf (for use of tractor) and Bubb Insurance (advertising) as a thank you.  We need to advertise the DVD better next year.  Lorna Deibert is working on this.
• Fundraising awards—Mr. Poole will distribute in class.
• Pellman’s Spring Sale   Michelle Spurlock has offered to chair.

Jazz Fest   We currently have 2 high schools and a middle school committed in addition to our SHS and SMS jazz bands. Mr. Poole will contact Hereford high school. Pat Macomber will give Mr. Poole a standard letter.

Winter Concert – Jan. 29

• We need posters out.
• We will contact the Luthern Home so they can bring residents if they want to come.
• We need parents of juniors and seniors to donate cookies to be served after the concert. The parents of freshmen and sophomores will be asked in the Spring.
• The pictures of district band members have been taken and will be displayed at the concert.

Nominating Committee         Pat Macomber and Jeannine Williams have volunteered, but we need one more member. They will look for a volunteer and present a slate of potential officers at the Feb. meeting.

Handbook Revisions These must be done by May so that the new handbook can be distributed. Anybody who has suggestions is encouraged to send them to Donette Yeilding. The new handbook will be posted on www.warriorbands.org. (Brian Rocks!!)

Mandatory parent meeting  It has been suggested that we host a meeting for parents of all band students, possibly in May for the following school year. Ideas include: centers, sign-up sheets, packets, review of rules, student accounts, schedules and all pertinent information, perhaps have some students perform.

SYCSD Foundation  Donette Yeilding and Pat Macomber have volunteered to represent the band boosters at the Foundation meetings. Donette will attend on 1/8. At this point we’re expecting the Foundation to match about $2,000.00 toward the Steger scholarship, money we hope to raise at the basket bingo.

Championship Shirts/Jackets

• Order forms for shirts will be sent home soon.
• Jackets: Mr. Poole and Bethany Meyer will meet with Paula at Pins and Needles to discuss a design for the jacket. Students will be told to go directly to Pins and Needles to order their jackets.

Basket Bingo

• The jazz band will play 2 or 3 songs at intermission.
• Mr. Poole will check the school web site to make sure date and time is correct.
• Letters were sent home today.
• Bethany Meyer is working on a menu.
• We need kitchen help. Linden and Lorna Deibert have volunteered.
• We need EVERYONE to sell tickets. Pre-paid tickets will have 2 chances for a door prize, tickets sold at the door will have 1 chance.
• We need donations of food and beverages.
• Kids can play bingo but an adult must accept prizes.
• Inclement weather policy: in the event of a cancellation, all 20 baskets will be raffled. Pre-paid tickets will be entered in the raffle. Cancellation will be posted at www.warriorbands.org and on channel 8 WGAL.
• Lorna Deibert will get the key for the NF Community Center on Jan. 19.
• Details coming together nicely.
• Donations need to be received by this weekend (Jan. 12/13) in order to be included in the program.
• Bethany Meyer is working on the program.

Lorna Deibert and Bethany Meyer are going to meet and review the success of each fundraiser in order to plan for the future.

Next meeting: Mon, Feb. 4, 7pm in the SHS band room.