Southern York County School District

Band Booster’s Meeting

June 14, 2010

 

 

Attendees:  Tina Pelensky, Donette Yeilding, Angela Mays, Lynne Hood, Donna Schriver, Brian Schriver, Janet Hagel, Jason Hagel, Tedd Wheeler, Linda Wheeler, Cheryl Dunkin-Yost, Judy Carroll, Charlie Carroll, Kelly Hayes, Lori Bookhultz, Shane Bookhultz, Michelle Spurlock, Debbie Auberger, Bob Gifford (a nice turn-out for a summer meeting!)

 

Secretary’s Report: Minutes from May meeting approved.

 

Treasurer’s Report:  General $7,918.07  (don’t get excited—approximately  $4,000 of this is already committed to uniform components!)

      Student accounts:  $8, 094.48

 

Pellman’s Sale  $1,101.52 profit for Spring sale.

 

Jazz Fest  $1,382 profit.

 

Director’s Report:  Mr. Poole had planned on being here but was held up in another meeting this evening.

 

Banquet re-cap: We spent $812 + cost of hall. It should add up to approximately $1200. The band was great! It was reported that Mr. Poole had suggested we have the banquet after marching season in lieu of the bowling party, as opposed to waiting until the end of the school year. Awards could be give after marching season at which time many of them are more pertinent. We could present other awards, such as Varsity letters and pins, etc. at the Spring concert when all students are present to be recognized.  We usually spend around $1,200 on food, awards, hall rental, etc. We will have to make a decision soon so a committee can start to plan.

 

Glen Rock parade: We had a good turn-out. It was very hot. We were in full uniform, Kennard Dale was not. There is disagreement as to whether the decision to wear full uniform was a good one. Suggestion:  require polo so the uniform jackets can be taken off at the last minute if weather warrants. We did have a few students drop out during the parade due to heat. It was suggested that we contact the families of some of the freshmen who dropped out during the parade and assure them that this was extreme and marching band events are not always so uncomfortable. Should we contact them or not? Call? Email? Email was agreed upon—Tina will include it in the next update.

 

Florida Trip  We have 15 commitments in—committee unable to meet last week due to very lengthy fundraising meeting.

 

Next marching band practice:  June 23, 6-9pm

 

NEW BUSINESS

 

Fundraising Meeting   We are about $1,200 shy of budget.  We need $4,000 from the football season (50/50, other fundraising). We can decide not to do so many fundraisers but we won’t be able to provide some of the things we’d like to provide. There is an upcoming meeting with Mr. Cashman to discuss some of the ideas. Cheryl will send out the information from the meeting via email so all can see what was discussed or decided upon.

 

Band Camp      Begins Aug. 9, 2010   Times:    9-5 1st week, 12-9 2nd week.   We will provide one meal each week. Do we want to do freeze pops, snowballs, games? Preview night will be on the second Thurs. (8/19)  Subs can be ordered for preview night. Photo buttons:  we did not do them last year, let’s try it again this year. People like them and they bring in $.  Idea:  ask parents to donate a meal instead of buying it, i.e. taco night—different parents donate different parts of the meal.  Janet Hagel has offered to bring snowballs one day. Thanks, Janet—that’s sooo cool!

     New T-shirts will be distributed at the next full marching band practice.

 

     Tractor:  email went out asking for a donation, Tedd has checked with 3 tractor supply stores—very little interest. $250/ month to rent one. Question: have we asked district maintenance? 

 

LOOKING AHEAD

 

Hereford Parade    Mon, July 5; New Freedom parade  Sat, July 10. Report times forthcoming. Attire: We are assuming khaki shorts with white band t-shirt and hats, but we need confirmation from Mr. Poole.

We could really use donations of bottled water for these parades.

 

 

 Suggestion: we should assign a person to keep track of t-shirts given to students at parades; they must be paid for and we have lost money on them in the past.

 

Web site updates: send to Karin Martin..... 21201@yahoo.com 

 

Market Day     This DOES continue over the summer! For those of you who are new to the band, Market Day is an ongoing frozen food fundraiser. The food is good and convenient, ordering is quick and easy.  Next order date: Wed, July 14, delivery Tues, July 20 at Southern Middle School at 7pm. It is quick and easy to order via the web site  www.marketday.com   There is a link to this at www.warriorbands.org  We need to get other people to order—not just band parents. Idea: ask Market Day rep. to bring samples on band night or preview night. Ask your friends and neighbors to order! Even relatives in other cities and  states can have their orders delivered to their homes if they’d like to support the band. (There is a delivery charge.)

 

 

NEXT MEETING MONDAY, JULY 12, 7pm SHS band room. All band students and their parents are welcome and encouraged to attend.