SYCSD Band Booster

Meeting Minutes

Sept. 8, 2008

Attendees:   Chris Poole, Lynne Hood, Bethany Meyer, Donette Yeilding, Kim Nace, Cheryl Dunkin-Yost, Debbie Auberger, Tina Pelensky, Megan Strott, Donna Schriver, Bonny Lutter, Jackie Walker, Tina Cheek

Secretary’s Report    Minutes from last meeting approved.

Treasurer’s Report      The student account currently holds approximately $7,000.  The available balance in the general account is about $11,000.  This account also holds the Disney trip deposits.  In general, expenses are going up. Detailed report attached.

Director’s Report

• The Hempfield schedule has been handed out (attached).
• Cavalcade of Bands has moved us up this year to the Liberty class; we will be competing against bigger bands.
• Props:  A few of the props need adjustments.  They all look really nice.  Mr. Poole would like to thank everybody who helped in any way with the props. Kim Nace suggested we send a thank you note to all volunteers, especially grandparents who helped with the props.
• We have a lot of equipment this year—we need a lot of help moving it on and off the field at games and competitions.

Fundraising

• Auction concessions.  We earned approximately $200.00 at the concession stand we set up at the real estate auction.  This money will go to the general fund.  Kim Nace suggests we try it again if we get the opportunity because we would have made more money if the weather had been better.
• Sub sales   We are going to run sub sales for band night, homecoming and senior night this year.  For $5.00 we will provide the sub, a bag of chips and a drink.  We plan to offer 3 types of sandwiches, perhaps 4.  Bethany Meyer will look into a veggie sandwich option.  At these 3 games we will put up a tent for sub distribution and have a small tailgate party.
• Candygrams   Michelle Spurlock will take care of candygrams, competition tickets and basket tickets. She will have them available at practices and before football games.
• Basket Tickets   The basket is a Longaberger basket filled with football season spirit-type items which we will be raffling off later in the season. It was suggested that we have a band student or 2 carry the basket through the stands at football games along with an adult who will sell the tickets. The ticket prices will be 1/$2, 3/$5, 7/$10, 20/$20.  At this point we are awaiting approval from SHS administration to sell the tickets.
• No-Hassle   This fundraiser has brought in $2,375 to date-the best ever!  There is NO DEADLINE, so send those letters out if you need to build your student account.  One student has already reached the $300 general fund contribution—therefore all future fundraising that student does will go directly into his/her student account.
• TAG Day   Tag Day has been rescheduled for Sunday, October 5 due to rain.  This fundraiser is ready to go, thanks in large part to Tina Pelensky, who really stepped up to help Donette with this one. Perhaps we can hand out information on this fundraiser at the next football game.  Bonny Lutter will advertise it in the newspapers.  Tina Cheek has volunteered to coordinate a table at Wal-Mart on Tag day.  This opportunity is for people who are unable to participate in the more traditional form of Tag day.

New Business

• The boosters plan to provide a meal for the band students on Sat. before they leave for the Hempfield show.  We will probably provide subs; let’s try to get donations of drinks, fruit and chips if we can.  Kim Nace offered to make phone calls to ask for donations.
• Band Night    October 10   Kim Nace and Kathy Renzi will be taking care of sandwich orders, Donna Schriver will help.  The sandwiches come from Sammy’s Sandwiches.  Band members can sell tickets to the game on 10/10 @ 100% profit.  We will have music, food, games and face-painting at the tailgate party.  The SHS band members need to reach out to the younger band members and get them involved in the games and face-painting—make them feel welcome.  Perhaps we could have a band student or 2 at the food table to welcome the younger musicians and point out the activities to them.
• Senior Night    October 17   There will be a reception in the cafeteria after the game.  We need Janice or another photographer to take pictures of the seniors with their parents.  Bethany Meyer will take care of the baby pictures of the seniors.  We are responsible for providing drinks and paper goods for the reception.
• All Sports Booster Club   Donette Yeilding will attend the next All Sports meeting to begin a dialogue about how band boosters can get involved with fundraising at football games. Options which have been considered include: french fry stand, old concession stand, one night or one window per game at the new concession stand, season tickets sold by band members. We will stress how many people the band brings and attracts to the games, and the fact that our band students, their families, and the visiting band spend a lot of money on concessions.  We are a championship band!!

Next meeting:  Mon, October 6, 2008, SHS band room, 7:00pm   All are welcome and encouraged to attend……..many hands make light work.